Virtual Desktop of Digital Immediation (EVID) of the Spanish Ministry of the Presidency, Justice and Parliamentary Relations

The calls for meetings from EVID are made by Justice professionals and are official, as they include in their call both the necessary legal aspects, such as references and identifiers of files or procedures and the agenda of the meeting.

EVID contemplates different types of participants and attendees to meetings, which involve specific functionalities, such as people who identify themselves with a pseudonym or attendees of appearances with special needs.

The application allows the meeting to be configured with different methods of identification of the participants, recording with audio and video or only audio and language selection in the notification to the attendees.

When the meeting is scheduled, attendees receive a certified email with the call for the meeting, the instructions to follow and access to a documentation portal where they can download the documentation provided by the judicial body and provide the documentation requested, prior to the hearing.

The Justice professional can consult the documentation provided by the participant as well as send messages with attachments to the participants directly from the platform.

This space for the exchange of documentation is available from the time the meeting is convened until the end of the meeting, and documents can be provided during the meeting itself by videoconference.

All messages and documents exchanged are immutably evidenced in Blockchain.

When the day and time of the scheduled meeting arrives, the Justice professional opens the videoconference room and the attendees access the virtual room to hold the hearing.

It is not necessary to install any software or application on the applicant's computer, which can be accessed from their mobile phone or any other device with a browser, microphone and camera.

The first step once connected to the room is the identification of the attendees, for which EVID has different valid mechanisms:

- Cl@ve Justice, which involves sending a PIN code to the citizen's mobile device.
- Cl@ve Identification, by means of the digital certificate of the citizen.
- Screenshot taken with presentation of valid identification document.
- Handwritten signature on a digitizing tablet, if a participant is in a venue equipped with this specific device.

Once all the attendees have been correctly identified, the professional guides the videoconference, which is recorded with the prior consent of the citizens, and the planned agenda is followed, which can be altered during the meeting by the professional himself, depending on the needs that concur.

EVID allows the definition of different types of agenda items to be selected and filled in during the meeting, in the order desired.

Likewise, the necessary documentation is shared and reviewed, according to the specific needs of the procedure and the case treated.

Once the agenda is completed, the receipt can be edited and automatically generated and shared with the participants, who must approve it.

At the end of the hearing, the recording of the hearing is generated and the minutes of the meeting are completed; the procedure is completed, the minutes are approved, which can be signed by the professional, and sent to the participants.

The record is official and is automatically assigned a Secure Verification Code (CSV). This document can be consulted from now on by participants in the electronic headquarters of Justice.